Privacy Policy

the AFTERWORK Stuttgart is a business unit of

OMC Events-Marketing & e-Communication UG (limited liability)
Tränkestrasse 17

70597 Stuttgart

are the “controller” within the meaning of the General Data Protection Regulation and operate the website www.afterwork-business.de. In this privacy policy, we would like to inform you about the processing of personal data under data protection law. This is based, on the one hand, on the legal provisions, in particular Regulation (EU) 2016/679, the so-called General Data Protection Regulation (hereinafter: GDPR), which provides comprehensive information and guidance for data subjects on the processing of personal data. On the other hand, data protection is also a special concern for us, regardless of the legal requirements.

1. Controller

The controller responsible for data processing on this website is:

AFTERWORK Business
a business unit of OMC Events-Marketing & e-Communication
Managing Director: Denis Bernard
Tränkestr. 17
70597 Stuttgart
Phone: 0711 7227460
Email: info@afterwork-business.de
Website: https://afterwork-stuttgart.de

2. General information

We take the protection of your personal data very seriously. Your personal data is treated confidentially and in accordance with the statutory data protection regulations and this privacy policy.

3. Hosting

Our website is hosted by IONOS SE, Elgendorfer Straße 57, 56410 Montabaur. Hosting takes place within the EU. We have a legitimate interest in providing our website securely, quickly, and efficiently (Art. 6(1)(f) GDPR).

4. Collection and storage of personal data

a) Contact form

If you send us enquiries via the contact form, your details will be stored by us to process your request and in case of follow-up questions. Legal basis: Art. 6(1)(b) GDPR.

b) Newsletter

We use the Rapidmail service to send our newsletter. Registration takes place via a double opt-in procedure. Your email address is used exclusively for sending the newsletter. Legal basis: your consent pursuant to Art. 6(1)(a) GDPR.

You can unsubscribe at any time via the unsubscribe link in the newsletter or by emailing info@afterwork-business.de.

c) User accounts and comments

User accounts can be created to use certain areas (e.g. guest area, owner profile). Only the necessary data is stored (e.g. name, email address). Comments and reviews can be submitted by registered guests. This data is stored exclusively locally on the server and is not passed on to third parties.
Legal basis: Art. 6(1)(b) and (f) GDPR.

5. Cookies & analytics tools

We use Matomo, an open-source web analytics platform that is operated locally on our server. The analysis is anonymised; IP addresses are shortened. No data is passed on to third parties.

Legal basis: Art. 6(1)(f) GDPR (legitimate interest in improving our offering).

6. Integration of third-party services

We embed the following content from external providers on our website:

• Google Maps (to display directions)

• YouTube videos (for multimedia presentation)

• Matterport and KUULA (360° content)

These providers may set cookies and process personal data (e.g. IP address). Integration takes place in extended privacy mode or based on consent via a cookie banner.
Legal basis: Art. 6(1)(a) GDPR (consent).

7. Social media

We maintain an online presence on social networks (e.g. Facebook, Instagram). When you visit our profiles, the data protection provisions of the respective providers apply.

8. Online shop & booking system (WooCommerce)

We use the WooCommerce shop system on our website, a plugin by Automattic Inc., 60 29th Street #343, San Francisco, CA 94110, USA. The shop is hosted locally on our server and is used to sell products and to book company portraits.

a) Data processed

As part of the ordering and booking process, we process the following personal data:

• Last name, first name

• Billing and shipping address

• Email address

• Phone number (optional)

• Company data (e.g. company name, industry, description)

• Payment information (depending on the payment method selected)

This data is used exclusively to process the order or booking.
Legal basis: Art. 6(1)(b) GDPR (performance of a contract).

b) Payment processing

We use the following for payment processing:

• PayPal (PayPal Europe S.à r.l. et Cie, S.C.A., Luxembourg)

• Klarna (Klarna Bank AB, Sweden)

If you select these payment methods, you will be redirected to the respective platform. The provider’s privacy policy applies there.

Legal basis: Art. 6(1)(b) GDPR.

c) Storage

Data is stored only for as long as necessary to carry out and process the order, or as long as statutory retention obligations apply (e.g. a 10-year tax retention obligation for invoices).

d) User accounts in the shop

You can voluntarily create a user account to make future bookings faster. We store your login details (email, password – encrypted), order history, and saved billing details.
Legal basis: Art. 6(1)(b) and (f) GDPR.

As part of using the shop, technically necessary cookies are set to enable shopping carts, bookings, and user logins. These cookies are required for operating the website (legal basis: Art. 6(1)(f) GDPR).

9. Use of the chatbot

Our website uses the “AI Chat & Search” plugin from the theme provider Purethemes . This plugin allows visitors to use a chatbot to automatically request information about content on our website (e.g. events, listings, or pages). The chatbot is intended to improve the user-friendliness of our website and provide information quickly and efficiently.

a) Scope of processing

The chatbot accesses only publicly available content on our website to generate suitable answers. When you use it, the text you enter is transmitted to the servers of OpenAI (provider of ChatGPT technology) to generate a response. There is no permanent storage, profiling, or other evaluation of the inputs. The chatbot stores no personal data of users.

b) Legal basis for processing

Processing is carried out on the basis of Art. 6(1)(f) GDPR (legitimate interest). Our legitimate interest lies in providing a modern, user-friendly, and efficient way to communicate, as well as improving the information offered on our website.

c) Recipients of the data

The recipient of the transmitted chat inputs is:
OpenAI, L.L.C.
3180 18th Street, San Francisco, CA 94110, USA
Privacy policy: https://openai.com/privacy

The “AI Chat & Search” plugin is provided by the theme provider Listeo.
No further disclosure of personal data by Listeo takes place.

d) Transfer to third countries

Data may be transferred to a third country (USA) as part of using the OpenAI interface. OpenAI is certified under the EU-US Data Privacy Framework. This means that, pursuant to Art. 45 GDPR, there is an adequate level of data protection confirmed by an adequacy decision.

e) Storage period

The content entered in the chat is processed only for the time needed to generate a response. This input is not stored or processed further.

f) Note on entering data

We recommend that you do not enter any personal or sensitive data in the chat (e.g. names, contact details, payment information, or individual enquiries that relate to a person).

10. Storage period

Personal data is stored only for as long as necessary to fulfil the purpose, or as long as statutory retention periods apply.

11. Your rights

You have the right:

• to information about your stored data (Art. 15 GDPR),

• to rectification of incorrect data (Art. 16 GDPR),

• to erasure of your data (Art. 17 GDPR),

• to restriction of processing (Art. 18 GDPR),

• to data portability (Art. 20 GDPR),

• to object to processing (Art. 21 GDPR),

• to withdraw consent you have given (Art. 7(3) GDPR),

• to lodge a complaint with a supervisory authority (Art. 77 GDPR).

12. Changes to this privacy policy

We reserve the right to amend this privacy policy so that it always complies with current legal requirements.